Sr. Manager, Facilities

At d-Matrix, we are focused on unleashing the potential of generative AI to power the transformation of technology. We are at the forefront of software and hardware innovation, pushing the boundaries of what is possible. Our culture is one of respect and collaboration. We value humility and believe in direct communication. Our team is inclusive, and our differing perspectives allow for better solutions. We are seeking individuals passionate about tackling challenges and are driven by execution.  Ready to come find your playground? Together, we can help shape the endless possibilities of AI.  POSITION SUMMARY: We are seeking an experienced Facilities Manager to oversee d-Matrix’s global facilities portfolio – including existing offices and labs in Santa Clara, San Jose, and Carlsbad (US), Sydney (Australia), Bengaluru (India), and Belgrade (Serbia) – as well as upcoming expansions and new site build-outs. Based at our Santa Clara headquarters and reporting into Finance, this is a hands-on leadership role responsible for delivering and operating state-of-the-art workplaces that include laboratories, kitchens, meeting rooms, social spaces, and open office areas for a high-growth company. As our first full-time Facilities Manager, you will own day-to-day operations across all existing sites, lead construction and relocation projects from start to finish, manage both temporary and full-time facilities personnel, and establish standards for efficient, safe workplace operations globally. The ideal candidate has a strong background in workplace facilities and lab infrastructure (facility systems supporting labs, though not lab equipment itself), excellent project/vendor management skills, and the people skills to drive a safe, high-performance work environment across multiple sites and geographies. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Facility Expansion & Build-Out Oversight: Lead the planning and execution of new office and lab build-outs, expansions, and major upgrades to existing facilities across d-Matrix’s global footprint, working closely with external Project Managers and design/construction vendors. Act as the owner’s representative to ensure each project meets all requirements for scope, schedule, budget, and quality. Participate in design reviews and decision-making during construction, playing a critical role in standing up new facilities from the ground up and modernizing existing ones. • Relocation & Workspace Setup: Coordinate all move logistics and furniture/fixture installations for the transition into the new space. Oversee move planning, scheduling of contractors, and setup of workstations, labs, and common areas to ensure a smooth relocation with minimal disruption to business operations. Ensure that all furniture, equipment, and IT/AV infrastructure are installed correctly and on time for Day One occupancy, in partnership with Corp IT/Security. • Facility Readiness & Compliance: Conduct thorough site inspections, walk-throughs, and system testing as construction is completed to verify that building systems (HVAC, electrical, plumbing, life-safety, etc.) are fully functional and meet code requirements. Oversee final punch-list corrections, obtain necessary occupancy certifications, and ensure the facility is 100% ready and safe for employees and lab operations on opening day. • Vendor & Contractor Management: Manage external contractors and service providers throughout the build-out and into ongoing operations. This includes overseeing general contractors, architects, engineers, furniture vendors, movers, and other contractors (in partnership with the external PM) to ensure high-quality work and adherence to timelines. Post move-in, continue to manage vendor relationships for maintenance services (e.g. janitorial, HVAC servicing, cafeteria/kitchen services), negotiate contracts/SLAs, and ensure vendors meet performance and budget expectations. • Facilities Operations & Maintenance: Once the facility is operational, take ownership of day-to-day facilities management. Implement preventive maintenance programs and oversee the upkeep of all building systems – HVAC, electrical, plumbing, lab utilities, etc. – to ensure reliability and compliance with safety/health standards. Coordinate any repairs or emergency maintenance promptly to minimize downtime and keep the workplace running smoothly for both office staff and lab teams. • Laboratory Infrastructure Support: Support the specialized infrastructure needs of our lab spaces (e.g. proper ventilation/exhaust, specialized plumbing or gas lines, temperature controls) so that researchers can work safely and effectively. Ensure that lab facilities (fume hoods, lab HVAC systems, etc.) are installed and maintained to the appropriate standards without directly managing lab equipment Plan and schedule maintenance or facility work in labs carefully to avoid or minimize disruptions to R&D activities. • Environmenta