Operations Specialist

About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. Role Overview The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.     This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.   This role will be based remotely from the  USA - East Coast   Key Responsibilities   Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.   Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage   Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties   Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards   Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies   Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows   Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures   Participate in special projects and cross-functional initiatives as required   Key Qualifications & Experience     Must-have requirements:   1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.   Experience with document management and operational workflows involving internal teams and external counterparties   Working knowledge of accounts payable processes   Ability to review, and maintain agreements and supporting documentation   Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance   Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting   Ability to manage multiple tasks and priorities within established procedures   Clear written and verbal communication skills   Experience with ERP, finance, or document management systems   Fluent English   Preferred qualifications:   Strong Excel or spreadsheet-based tracking and reporting skills   Experience participating in process improvement or special projects       Competencies & Behavioral Traits   Structured, reliable, and detail-oriented working style   Strong sense of ownership for assigned processes   Comfortable coordinating across teams and priorities   Process-improvement mindset within defined frameworks   Proactive, solution-oriented approach to operational issues   Ability to understand operational and financial processes, identify gaps, and proactively follow through to completion   Self-driven and accountable, with the ability to prioritize tasks and manage competing priorities effectively   Pay Transparency We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law. Base Compensation Range $85,900 — $107,300 USD Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real owne