Bid Manager

Who we are Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.   As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.   We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers.  We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.   The role As Bid Manager at Helsing, you will play a pivotal role in advancing our mission to revolutionise defence and national security through cutting-edge AI technology. By leading the development and submission of strategic proposals, you'll be instrumental in securing partnerships and projects that expand our impact in safeguarding societies. Your ability to coordinate agile teams and shape compelling narratives will directly support Helsing's mission to provide advanced solutions that empower decision-makers in critical environments. This position not only influences our growth trajectory but also contributes to our overarching goal of creating a safer and more secure world through technological innovation. The day-to-day Coordinate the end-to-end development of proposals, ensuring alignment with client requirements and showcasing Helsing's innovative AI solutions effectively Work closely with sales, technical, and operational teams to gather necessary information and ensure all proposal components meet strategic, technical, and compliance standards Oversee the bid timeline, manage resources, and ensure submission deadlines are met, using project management tools and methodologies to maintain organisation Conduct ongoing research to understand client needs, competitive landscapes, and market trends, using insights to tailor proposals and strategies Ensure all bid components meet legal, compliance, and regulatory standards, identifying potential risks and developing mitigation strategies Regularly update leadership on bid progress and outcomes, and conduct post-bid evaluations with teams to refine processes and strategies for future opportunities Continuously seek improvements and innovations in the bidding process, enhancing efficiencies and increasing the strength and competitiveness of proposals You should apply if you Have at least 5 years of experience as a Bid Manager, Proposal Manager, or in a similar role Are a strategic thinker with a proven ability to lead the end-to-end development of complex proposals, ensuring alignment with client requirements and effectively showcasing innovative solutions Excel at collaborating with cross-functional teams, including sales, technical, and operational departments, to gather essential information and meet strategic, technical, and compliance standards Possess strong project management skills, capable of overseeing bid timelines, managing resources, and ensuring timely submissions through the effective use of project management tools and methodologies Are adept at market research, understanding client needs, competitive landscapes, and market trends to tailor proposals and strategies for maximum impact Have a keen eye for detail and a commitment to ensuring all bid components meet legal, compliance, and regulatory standards, with experience in identifying and mitigating potential risks Are a clear communicator, able to provide regular updates to leadership on bid progress and outcomes, and facilitate post-bid evaluations to refine future strategies Are passionate about driving continuous improvement and innovation within bidding processes to enhance efficiencies and increase the competitiveness of proposals Possess fluent German and English language skills Note: We operate in an industry where women, as well as other minority groups, are systematically   under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points. Join Helsing and work with world-leading experts in their fields   Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world Our work frequently takes us right up to th